Clearances

All 3 clearances are required for adults applying for a paid job at this library.

In addition to the chart below, for information, see:

Required Clearances How to Obtain for a Job How to Obtain as an Unpaid Volunteer (not valid for any other use, such as work)

1)
Pennsylvania State Police Request for Criminal Records
(Act 34).


Click for PATCH site.

717-425-5546 or
1-888-783-7972

You can file online with a credit card for a job:

  1. It is $8.00.
  2. https://epatch.state.pa.us/Home.jsp
    and select 'Submit a New Record Check'. (You do NOT need to be a registered user.)
  3. If done online and if clear, this clearance result prints out instantly.
  4. Write your control number so you can go back to the site and obtain a copy if needed.

OR you can mail the SP4-164 form (with money order).

To file online for volunteering:

  1. Free for volunteers
  2. https://epatch.state.pa.us/Home.jsp
    and select yellow 'New Record Check' (Volunteers Only) button
  3. Must provide name of organization where you plan to or already do volunteer. If filed online and if clear, this clearance result prints out instantly.
  4. Write your control number so you can go back to the site and obtain a copy if needed.

OR you can mail the SP4-164A form (with money order). It is available in the Help section of the above website.

2)
Child Abuse History Clearance
(Act 151).

Click for PA Child Welfare portal.

717-783-6211

You can file online with a credit card for a job (it's faster):

  1. It is $8.00
  2. https://www.compass.state.pa.us/cwis/public/home
  3. You DO need to create an individual account or login.
  4. This can take from a few minutes to a few weeks for results.

OR you can mail the CY113 form (with money order).

To file online for volunteering:

  1. Free, once every 57 months for volunteers.
  2. https://www.compass.state.pa.us/cwis/public/home
  3. You DO need to create an individual account or login.
  4. Must provide name of organization where you do or plan to volunteer. This method can take from a few minutes to a few weeks for results.

OR you can mail the CY113 form (with money order).

3)
Federal Criminal History Record with Fingerprinting

(Act 114).
Click for Cogent details.
Cogent: 1-888-439-2486

or

PA Dep't. of Human Services (DHS) Clearances page
FBI/Adam Walsh unit: 1-877-371-5422

or

PA Dep't. of Education (PDE) background check page
PDE: 717-783-3750

For NON-School Employees:
  1. Fee is $25.75 (at DHS -- for people who don't work in a school. See below for schools / PDE)
  2. First, must Register with DHS:
  3. Payment:
    • Can pay online with credit card
    • OR can take money order to fingerprinting site
  4. Next, go have fingerprints scanned (find a fingerprinting site -- closest site is UPS Store in White Oak). Must bring valid ID.
  5. FBI will mail results to applicant after processing, in 7-10 days.

For School Employees:
  1. Fee is $27.50 via PA Dept of Education (PDE).
  2. https://www.pa.cogentid.com/index_pde.htm
  3. The process is nearly the same as non-school employees, which is listed above.
  4. See the Education FAQ page for details. One thing this FAQ states is that a DHS FBI clearance can be used for volunteer purposes at a school (but not for employment purposes -- for a job, you need the PDE clearance).

May or may not be required for volunteers.

For detailed information, see:
keepkidssafe.pa.gov by DHS
and
PA Dep't. of Education FAQ page

A fingerprint based federal criminal history (FBI) submitted through the Pennsylvania State Police or its authorized agent is NOT required as long as: The position the volunteer is applying for is an unpaid position; AND The volunteer has been a resident of the Commonwealth of Pennsylvania for the entirety of the previous 10 years. There is a form you can sign and submit to the volunteer organization to swear that this is true. 

If the above paragraph is not true for you, follow the instructions to the left to get the FBI clearance..

 


 

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